Contractor - Modifying Your Schedule Contract - VA Federal Supply Schedule Service
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VA Federal Supply Schedule Service

 

Contractor - Modifying Your Schedule Contract

  1. Under current guidelines, what are the timeframes to process modifications (contingent on complete submission)?
  2. How can I modify my Schedule contract?
  3. What are the types of modification actions?
  4. What is the expected time frame for FSS to review and award a modification request for product additions under an already existing SIN?
  5. How many modifications from a single contractor can be pending at the same time?
  6. Do I need to provide estimated sales data if I am adding a new product under a previously–awarded SIN?
  7. In column 1 of the CSP–1 table, what kind of information do we need to provide if we are identifying a “category” of customer?
  8. What is the difference between manufacturing locations and place of performance?
  9. Can we combine a price decrease and a price increase in one extract of our official commercial price list?
  10. If our authorized distributors have not changed, do we need to include the list for every product addition request?

1.  Under current guidelines, what are the timeframes to process modifications (contingent on complete submission)?

Refer to the Contractor - Workload Expectations; Procurement Action Lead Time (PALT) and Priorities Frequently Asked Questions page.

2.  How can I modify my Schedule contract?

In accordance with 552.238-81, Modifications (Federal Supply Schedule), you may request a contract modification by submitting a request for review and approval by your assigned contract specialist.  A modification to your contract will be effectuated by a contract modification executed by a warranted FSS contracting officer.

  1. All requests must describe the proposed change(s) and include appropriate justification documentation and written rationale.
  2. Although not required, we strongly recommend that you submit your request using the Request for Modification packages available online.
  3. You request for modification must be signed an authorized signatory as denoted on your Signatory Authority form

3.  What are the types of modification actions?

There are several types of modification requests, including:  Product Additions | Product Deletions | Price Increase | Price Decrease | Administrative Changes

4.  What is the expected time frame for FSS to review and award a modification request for product additions under an already existing SIN?

Refer to the Contractor - Workload Expectations; Procurement Action Lead Time (PALT) and Priorities Frequently Asked Questions page.

Timely processing is impacted by the quality of the RFM submission, the inclusion of all relevant information, the total number of requests submitted, and the length of time between submissions.

Generally, the review time for modifications that must be reviewed by the VA Office of the Inspector General (OIG); exceeds 60 days.  Visit the OIG Threshold page to see if your modification request meets the requirements for an OIG review.

Finally, we recommend that each time you download the modification forms from our website as these are the most current forms available.  Usage of the correct forms will help to speed up the review process.

5.  How many modifications from a single contractor can be pending at the same time?

There is no limit to the number of pending modifications for a single contractor.  The number of pending modifications depends on your firm’s modification activity — our goal is to have a reasonable number of modifications that adequately represent your firm’s changes.

6.  Do I need to provide estimated sales data if I am adding a new product under a previously-awarded SIN?

Yes, the estimated sales data is required for our internal reference and to determine if the modification action must be sent for pre-award review by the Office of the Inspector General.  This should be provided under the Estimated Value section of the Product Addition RFM form.

7.  In column 1 of the CSP-1 table, what kind of information do we need to provide if we are identifying a “category” of customer?

When identifying a “category” of customer in column 1 of the CSP-1 table, it is important that the category is readily identifiable as such (e.g. All GPOs, XYZ company), and that the disclosed discount practices are the same for everyone included in the category.

8.  What is the difference between manufacturing locations and place of performance?

This difference only applies to the 65 I B Schedule program.  In accordance with 52.215-6 the place of performance, is the location of administrative actions, while the manufacturing location – as defined by AS8005 – identifies the specific manufacturing locations of products.

9.  Can we combine a price decrease and a price increase in one extract of our official commercial price list?

Yes, you may combine a price decrease and a price increase in one extract of your commercial price list.

10.  If our authorized distributors have not changed, do we need to include the list for every product addition request?

You should submit a list of authorized distributors if the distributors are different for the proposed products than those provided at time of contract award.