Contractor - Procurement Action Lead Time (PALT) and Priorities - VA Federal Supply Schedule Service
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VA Federal Supply Schedule Service


Contractor - Procurement Action Lead Time (PALT) and Priorities

I have an offer/contract extension/modification (contract package) that I submitted and I need to know when it will be awarded.  How can I find out how long it should take?

That is a good question, and as with most contracting efforts, the answer is, “It depends.”  Within the FSS we have procurement action lead time (PALT) goals:  180 days for an offer or extension proposal for non-service requirements, 240 days for offers for services, and 60 days for modifications (except for 65IB which is 30 days). While we strive to achieve these goals, they are dependent upon many variables.  PALT does not start from the time the offer is received at FSS.  The PALT starts from the time that the Contract Specialist (CS) has a complete package.  A complete package is rarely received when the package is submitted and usually requires at least one round of clarifications and often more.  Once all clarifications are resolved and the offeror has provided all documentation to resolve the open issues, only then does the PALT start.

Once PALT starts, the CS will review the entire package and complete a price analysis to determine if there are any areas of the offer that will warrant negotiation.  This is also the time that the CS determines the expected value of the contract and decides whether policy requires, or the effort would benefit from, Office of Inspector General (OIG) pre-award audit.  When determined OIG review is necessary, the PALT clock stops once the contractual documents are provided to the OIG and does not restart until the OIG Audit report is issued to the FSS.  Please note a majority of FSS offers required OIG review.  Once negotiations are complete and the CS requests the contractor to submit their Final Proposal Revision (FPR), any delays on the part of the offeror in providing the FPR also stop the PALT clock.  Therefore, the number of days from the date of submission to the FSS until award can be well beyond the 60/180/240-day timeline but may still be within the PALT.

Please keep all of these variables in mind as your current contract is reaching the 5-year mark for extension or the 10-year contract expiration date as you may have a lapse in contract if you haven’t provided sufficient time for completion.

Please consider when the CS was in receipt of a complete package and the time for OIG audit as you estimate the time for completion of your proposed contract actions.  If you have provided sufficient time considering all of the above, and you believe your proposed contract action is beyond PALT, please contact your contract specialist for an estimated completion date, or feel free to contact the Division Chief, or the Director, as the situation demands.